Office Manager

About Transwestern Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. We own, lease and operate $64 billion* in assets. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance. Learn more at transwestern.com. *Includes all Transwestern enterprise and its RIA AUM as of April 1, 2026.

Transwestern

We own the outcome.

Full Service Commercial Real Estate - Property ManagementAgency LeasingDevelopmentInvestment ServicesTenant AdvisoryMarket Researchand Sustainability Solutions

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T

transwestern.com

1,001-5,000 employees

Real Estate

Houston, Texas

Privately Held

54k LinkedIn followers

• The Office Manager plays a key role in supporting consistent, responsive, and well-coordinated office operations within the market. Partnering closely with the Market Leader and administrative support teams, this position helps manage day-to-day office operations, vendor relationships, administrative workflows, onboarding support, office resources, and core business processes. The role requires strong judgment, clear communication, discretion, accountability, and a continuous-improvement mindset to ensure team members have the structure, tools, and information needed to operate effectively.

• Partner with the Market Leader to support office operations, administrative coordination, and market-specific business needs.
• Work with Market Leader to manage broker licensing and listing agreements on behalf of the Managing Broker.
• Manage day-to-day office operations, including reception coverage, conference room coordination, supply management, office equipment, mail services, and shared office resources.
• Coordinate vendor relationships related to office operations, including supplies, equipment, facilities support, temporary staffing, and related services.
• Support new hire onboarding logistics, including workspace setup, equipment coordination, access requests, office orientation, and administrative readiness.
• Coordinate administrative support coverage, including vacation coverage, back-up planning, workload balancing, and reception support as needed.
• Help manage workflow, process consistency, and communication across administrative support team members.
• Identify and recommend improvements to office processes, administrative workflows, and support practices.
• Support office moves, seating changes, workspace planning, and light facilities coordination in partnership with market leadership and appropriate corporate teams.
• Maintain accurate office records, vendor files, support documentation, contact lists, equipment inventories, and standard operating information.
• Coordinate office meetings, market events, team gatherings, and employee engagement activities in alignment with market needs and budget expectations.
• Assist with office budget tracking, invoice coding, supply management, vendor expenses, and related administrative financial processes.
• Serve as a resource for team members by helping route questions, resolve operational issues, and connect employees with appropriate tools, resources, or corporate support partners.
• Support consistent communication between market leadership, administrative teams, and corporate service teams.
• Maintain confidentiality and exercise sound judgment when handling sensitive business, personnel, financial, or operational information.
• Participate in Office of Administration initiatives, best-practice sharing, process updates, and tool adoption efforts as requested.
• Bachelor’s degree in either Business Management, Finance, Accounting or Communication/ Management related discipline, preferably.
• Typically requires 3+ years of administrative, office management, business operations, or related experience.
• Experience in commercial real estate, professional services, property management, brokerage support, or a multi-office organization preferred.
• Intermediate to advanced proficiency in Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint.
• Ability to maintain organized records, trackers, contact lists, process documentation, and support resources.
• Strong written and verbal communication skills.
• Sound judgment, discretion, and ability to manage confidential information.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Ability to anticipate needs, solve problems, and follow through to resolution.
• Collaborative working style with the ability to build trust across teams and functions.
• Continuous-improvement mindset with willingness to identify better ways of working.