Director of Finance and Research Administration

About Harvard University This is the official LinkedIn page for the Division of Medical Sciences at Harvard Medical School. The Division of Medical Sciences (DMS) at Harvard Medical School with the Faculty of Arts and Sciences of Harvard University offers six interdisciplinary programs leading to the PhD degree in the biomedical sciences: 1) Bioinformatics and Integrative Genomics (BIG) 2) Biological and Biomedical Sciences (BBS) 3) Immunology 4) Neuroscience 5) Speech and Hearing Bioscience and Technology (SHBT) 6) Virology These six programs share a common purpose: to foster a stimulating and supportive environment for research training in the biomedical science

• The Director of Finance (DOF) is a key member of the departmental leadership team, responsible for all department finances (school, sponsored, gift, and other funds) and financial operations (accounting, procurement, accounts payable, and award compliance). Reporting to the Executive Director (ED), the DOF partners with colleagues across functions to manage financial risk, close operational gaps, and improve financial processes – while playing a central role in departmental strategic planning.
• Review and approve all sponsored proposals: ensure budget accuracy and compliance with local, school, University, and sponsor policies; flag concerns or planning/capacity needs pre-submission, advise team and faculty on best practice.
• Oversee all post-award reporting and compliance with award terms; ensure faculty receive timely financial updates, analysis, and projections; closely monitor the department’s complex awards.
• Stay current on federal (NIH, AHRQ, NBER, etc.) and non-federal (Warren Alpert Foundation, Commonwealth Fund, etc.) sponsor policy changes and communicate impact to faculty.
• Ensure overall departmental compliance with applicable University and sponsored research rules and regulations.
• Develop the department's annual operating budget and narrative; monitor budget vs. actuals throughout the fiscal year; report status to HMS OoF.
• Serve as the department's primary expert and advisor on financial health, providing the Chair and ED with analysis, strategic guidance, and short- and long-range forecasts (including scenario planning for faculty with complex portfolios).
• Oversee computational service center and space recovery; manage other department financial resources (gifts, endowments, unrestricted funds) and allocate resources with the Chair/ED to support programmatic needs.
• Ensure soundness of departmental financial policies and controls; coordinate internal/external audits, liaising with RMAS, ORA, OoF, and OSP as needed; develop new policies under HMS guidance as required; partner with other HCP leads to ensure smooth operations across functional areas.
• Manage year-end close processes, including unrestricted accounts, operating budget closeout, and payroll adjustments (with department administration colleagues).
• Oversee department payroll, costing changes, and effort commitments.
• Represent the department on relevant school and University financial/sponsored research committees.
• Oversee a team of 4-6 (Senior Grant Managers and a Financial Operations Coordinator); responsible for hiring, training, meeting leadership, workflow direction, performance management, career development, and fostering an inclusive and supportive work environment.
• Set standards for financial reporting to faculty and leadership; develop team templates and tools as needed.
• Serve as the department's primary liaison to HMS’s Office of Finance (OoF), Office of Research Administration (ORA), and other HMS/University central offices, as well as external sponsors and collaborators.
• As part of your application, we recommend including a cover letter that will help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role.

• Bachelor’s degree or equivalent work experience required.
• Minimum of 8 years’ relevant work experience.
• Advanced knowledge of sponsored research regulations.
• Supervisory experience.
• MBA or Master’s degree in relevant field.
• Knowledge of Microsoft Office Suite, advanced excel skills.
• Knowledge of advanced financial principles, budget management, financial analysis.
• Experience providing strategic financial guidance and forecasting to senior leadership.
• Ability to lead a team and adapt/prioritize under tight deadlines.
• Strong customer service orientation with excellent communication and people skills, delivering on commitments and operating with speed, accuracy, and judgment.

• Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.
• You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.
• The Department of Health Care Policy (HCP) is a dynamic, data-driven research environment bringing together economists, statisticians, physicians, and health services researchers focused on improving public health through policy research and education.
• This position is salary grade level 059. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
• Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to
• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks
• Learn more about these and additional benefits on our Benefits & Wellbeing Page.