Manager, University Events

About Pepperdine University The Washington DC campus houses one of Pepperdine University's world renowned International Programs. As Pepperdine's only domestic study away experience, the Washington DC Global Leaders program provides students with an intensive and immersive professional development experience in the District of Columbia. Students reside at the heart of the nation's capital—only three blocks from the White House—and gain highly personalized access to prominent public officials, scholars, activists, journalists, and diplomats. At the forefront of global symposia, seminars, conferences, and cultural exchanges, students have exposure to what is happening daily in every corner of the world.

Pepperdine University

Where students are strengthened for lives of purpose, service, and leadership.

Student DevelopmentInternshipsInternational AffairsStudy AbroadProfessional DevelopmentLeadershipHigher EducationInternational TravelSpiritual DevelopmentNetworking

P

community.pepperdine.edu/seaver/internationalprograms/programs/year-programs/washingtondc

2-10 employees

Higher Education

Washington, District of Columbia

Educational

195 LinkedIn followers

• Oversee the scheduling and management of special University events that
• include major gift fund-raisers, commencement exercises, concerts,
• luncheons, receptions, retreats, conferences, and other similar events that
• are designed to promote and maintain an ongoing relationship with students,
• alumni, faculty/staff, associates, and donors and prospective donors.
• Supervise and develop ongoing relationships with various outside event
• vendors, internal departments, and volunteer groups.
• Supervise independent contractors, interdepartmental staff, and volunteers
• that interact with the University when planning and implementing events.
• Responsible for all phases of assigned events including communications,
• logistics, and pre/post-event follow-up, provide guidance by explaining
• contract provisions, policies and procedures. Represent University or
• department at event planning meeting.
• Develop and maintain contacts with University officials, and professional
• colleagues.
• Responsible for all aspects of event implementation, including assisting
• with the development of promotional and marketing materials such as the
• preparation, production, and distribution of event information (i.e.,
• initiations, programs, trip itineraries, scripts, requisitions, etc.) with
• internal and external stakeholders.
• Keep individuals informed as to the status of deadlines and schedules;
• including but not limited to floor plan submissions, insurance
• requirements, permitting, and other relevant event details.
• Manage events on-site, and coordinate appropriate follow-up and evaluation.
• Travel to oversee events preparation and execution. Be available and
• willing to work nights and weekends, as needed.
• Accurately estimate expenses and expected revenue during and after each
• event.
• Prepare, submit, and oversee the budget for various events carried out
• throughout the University.
• Actively lead and execute on-site pre- and post-event setup and strike,
• moving event equipment, and staging setups.
• Provide direct on-site supervision and direction to volunteer workers,
• event staff, and student workers during setup, event execution, and
• teardown, troubleshooting all operational issues.
• Manage databases, files and other information pertaining to events such as
• invitees, replies and expenses.
• Run reports and produce all pertinent documents for events to include
• alpha-list, seating assignments diagrams for room setup, etc.
• Assist in advising the senior administrators, alumni directors, advancement
• staff, as well as several division leaders on program agendas, ensuring
• that all parties have the necessary information to successfully execute
• their part of the production for the event.
• Schedule contracted services and equipment rentals to provide services not
• available in-house.
• Be on-site during event set up and strike to oversee the volunteer workers,
• event staff, student workers and troubleshoot all areas to ensure a
• successful event.
• All communication and coordination must be completed in advance and in a
• timely manner.
• Other duties as assigned.
• Uphold University mission through work performed.
• The above information has been designed to indicate the general nature and level
• of work performed by employees within this classification. It is not designed to
• contain or be interpreted as a comprehensive inventory of all duties,
• responsibilities, and qualifications required of employees assigned to this job.

Required

• Bachelor's degree, 1+ years of special project and event coordination, and
• conference and events production.
• Professional knowledge of university and donor culture with the executive
• presence to communicate directly with senior leaders.
• Exceptional written and oral communication skills across diverse media.
• Advanced organizational and multitasking abilities, with a proven track
• record of prioritizing high-impact initiatives, making independent decisions,
• and managing complex changes under pressure.
• Strong background in comprehensive event logistics, physical setup/strike,
• and end-to-end production.
• Physical stamina for lifting.
• Collaborative and team-oriented, with equal capability to work autonomously
• to manage large-scale events, programs, and strategic projects with
• meticulous attention to detail.
• Demonstrated excellence in building relationships with diverse
• constituents—including executives, faculty, staff, students, employers, and
• donors—while maintaining composure and flexibility in fast-paced
• environments.
• Proficiency in computer word processing (Google Workspace).
• Superior phone skills.

Preferred

• 2+ years of special project and event coordination, and conference and events
• production.
• Knowledge of Raiser's Edge and PeopleSoft.
• Knowledge of University policies and procedures.
• Ability to use desktop publishing programs.
• This is a Regular, Exempt, 40 hour per week position.
• The above pay range reflects what Pepperdine University reasonably expects to
• pay for this position at time of posting. Actual compensation may vary based on
• relevant factors such as work experience, market conditions, education/training,
• and skill level. In addition to base pay, Pepperdine offers a robust and highly
• competitive benefits package [https://www.pepperdine.edu/hr/why-work/].
• Pepperdine is an Equal Employment Opportunity employer and does not unlawfully
• discriminate on the basis of any status or condition protected by applicable
• federal, state, or local law. Pepperdine is committed to providing a work
• environment free from all forms of unlawful discrimination and harassment.
• Engaging in unlawful discrimination or harassment will result in appropriate
• disciplinary action, up to and including dismissal from the University.
• Pepperdine is religiously affiliated with the Churches of Christ. It is the
• purpose of Pepperdine to pursue the very highest employment and academic
• standards within a context that celebrates and extends the spiritual and ethical
• ideals of the Christian faith. While students, faculty, and staff represent many
• religious backgrounds, Pepperdine is permitted under applicable law and reserves
• the right to seek, hire, and promote persons who support the goals and mission
• of the institution, including the right to prefer co-religionists who support
• Pepperdine's Christian mission.
• Qualified individuals should be able to show respect for workplace differences,
• and have the ability to work effectively with individuals from different
• backgrounds.
• Offers of employment are contingent upon successful completion of a criminal,
• education, and employment screening. The University conducts such screenings in
• compliance with applicable laws and with the objectives of evaluating risk and
• supporting a safe environment for students, faculty, staff, and guests;
• safeguarding key University assets including people, property, information, and
• the University’s reputation; and providing comprehensive job-related information
• to University leaders to enable them to make prudent hiring decisions.
• Individuals will be required to disclose any criminal convictions on a
• designated form after receiving a conditional offer of employment; failure to
• disclose accurate information may result in withdrawal of the offer or
• termination of employment. Qualified individuals with criminal histories will be
• considered for employment in compliance with applicable laws, including the Los
• Angeles County Fair Chance Ordinance.

• Robust and highly competitive benefits package