Museum Events & Production Assistant Manager

About Petersen Automotive Museum Located on the corner of Wilshire & Fairfax in Los Angeles, California, the Petersen Automotive Museum encompasses more than 100,000 square feet- celebrating the exploration, design, and engineering of the automobile. The Museum spans four floors and features more than 150 rare: cars, trucks, and motorcycles. The Petersen opened its "Vault"​ in 2013- giving enthusiasts and visitors an exclusive look into the museums private collection featuring some 150 iconic cars like: Steve Mcqueen's Jaguar XKSS and Elvis Presley's Detomaso Pantera. For more info and tickets please visit : Petersen.org or email info@petersen.org

Petersen Automotive Museum

Automotive MuseumSpecial EventsAutomotive Newsand Private Events

P

petersen.org

51-200 employees

Museums, Historical Sites, and Zoos

1994

Nonprofit

6.5k LinkedIn followers

• Follow department protocols for event planning across every stage of the event lifecycle.
• Establish a project plan for each part of an event, and hold internal and external partners accountable.
• Develop event floor plans, and keep the Group Services team up to date in the CRM system, venue management system, and 3D Event Designer.
• Serve as the onsite point of contact for all parts of production.
• Partner cross-functionally with the Sales, Business Development, Education, Marketing, Development, Finance, Creative, and other internal teams so that internal stakeholders are part of each event as required and the client’s vision and satisfaction are met.
• Identify the vendor and partner support each event needs, then source and manage it accordingly.
• Coordinate with the IT Department so they are appropriately incorporated into the overall event.
• Assist with payments and processing.
• Track budget costs throughout each project, and tell the team about any scope changes that affect the budget.
• Reconcile all project expenses on an ongoing basis, making sure vendor invoices are accurate and paid and client invoices reflect all approved event expenses.
• Make timely responses to every inquiry a top priority.
• Send information packets, letters, emails, and event proposals and contracts to clients, partners, and attendees.
• Communicate with exceptional written and verbal skills and superb attention to detail.
• Represent the Museum’s Marketing and Event Sales Team at networking meetings for organizations throughout Los Angeles, including but not limited to TTMA, WIPA, ISES, MPI, EPA, WAT, Clique, LA Tourism, and the Miracle Mile Chamber.
• Take part in outside organizations directly related to the event planning industry.

• Skilled at reading and following BEOs and diagrams.
• Familiar with handling, storing, installing, and breaking down a variety of rental equipment.
• Able to safely use hand trucks and other equipment-moving devices.
• Able to follow written and oral instructions.
• Able to communicate information and ideas clearly and concisely.
• Able to multitask on a regular basis.
• College degree in Hospitality, Business, or a related Event Management major, or 5 years of experience

• Work with a collaborative, supportive team that values hard work and fun.
• Thrive in a culture that celebrates accountability, curiosity, and kindness.
• Make a meaningful impact, your voice and ideas are valued.
• Enjoy competitive pay, benefits, professional development, and room to grow.